Self Assessment Checklist

Thank you for trusting Phillips & Co Accountants with your Self-Assessment tax return. Here’s what we need to make the process accurate and seamless:

    • Complete This Checklist: Check off items that apply to you.
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Accountants Chester: FAQ’S

What do I need for my Self Assessment?

Preparing for your Self-Assessment tax return requires gathering several key pieces of information:

Income Records:

    • Employment: P60 from your employer(s)
    • Self-Employment: Invoices, sales records, detailed expense receipts
    • Pensions: P60 if obtained from a private pension, state pension information
    • Investments: Bank/building society interest statements, dividend records
    • Rental Income: Detailed accounts of income and allowable expenses
    • Other Income: This includes taxable benefits, foreign income, etc.

Additional Documentation

    • Unique Taxpayer Reference (UTR): A 10-digit number required for HMRC registration
    • National Insurance Number

Helpful Tips:

    • Organisation: Maintaining orderly records throughout the year simplifies the filing process.
    • Deadlines: File by 31st January (online) or 31st October (paper) to avoid penalties.
    • Seeking Help: Consider utilising online filing software or consulting with accountants in Chester to help handle more complex returns and optimise deductions.

Does HMRC audit Self Assessment?

Yes, HMRC can and does audit Self Assessment tax returns. Here’s what you should know:

    • Random vs. Targeted: HMRC conducts both random audits and those triggered by specific discrepancies or suspected inaccuracies on your return.
    • Reasons for Audits: Common reasons for audits include inconsistencies in income reporting, unusual deductions, large changes compared to previous years, and tips from third parties.
    • Timeframe: HMRC can typically investigate returns within 12 months after the filing deadline, but more complex cases may involve a longer look-back period.
    • Potential Outcomes: An audit can result in no changes, required adjustments (paying additional tax or getting a refund), or in rare cases, even penalties for deliberate inaccuracies.

How Accountants Chester Can Help

    • Accurate Filing: Accountants minimise the risk of errors that might attract HMRC’s attention by preparing tax returns meticulously.
    • Audit Support: If selected for an audit, Chester-based accountants can represent you, gather documentation, and communicate with HMRC, relieving stress.
    • Proactive Tax Planning: Strategising with an accountant throughout the year ensures you’re claiming valid deductions and your income reporting is optimised.

Don’t Take Chances

Even an honest mistake on your Self Assessment could raise red flags. Proactive work with an accountant provides vital peace of mind and helps safeguard you against potentially costly investigations.

What records do I need to keep for Self Assessment?

As a self-employed individual in the UK, meticulous record-keeping is crucial for accurate Self Assessment tax returns and staying HMRC compliant. Here’s a breakdown of the essential records:


    • Sales Invoices: Record each sale with date, client details, amount, and VAT (if applicable).
    • Receipts: Hold proof for all business income, even small cash transactions.
    • Bank Statements: A clear trail of business income into your accounts.


    • Invoices & Receipts: Keep these for every business-related purchase (materials, travel, office supplies, etc.).
    • Mileage Log: Record journeys for business, noting dates, mileage, and purpose (can claim allowable expense).
    • Business Use of Home: If working from home, track relevant expenses (like utilities, rent/mortgage interest) as these may be partially deductible.

Other Important Records

    • Personal Income: Records of any income outside your business (dividends, interest, etc.).
    • Pension Contributions: These qualify for tax relief, so ensure accurate records.
    • Student Loan Repayments: These affect your tax calculations.
    • VAT Records: (If VAT-registered) Maintain thorough VAT records to support returns.

Record-Keeping Tips

    • Digital or Paper: Choose what works for you, but both must be organized and secure.
    • Software: Cloud accounting packages (Xero, QuickBooks) streamline record-keeping and link with many accountants in Chester.
    • Storage Time: Keep records for at least 5 years after the relevant tax year (HMRC may conduct audits).

Why Consider an Accountant Chester?

Accountants in Chester specialise in Self Assessment for your industry. They can:

  • Offer tailored record-keeping advice
  • Ensure you claim every allowable expense, maximising tax savings
  • File your Self Assessment accurately and on time
  • Manage complex scenarios like mixed income or multiple businesses

    Do I need an accountant for self assessment?

    While you’re not legally required to hire an accountant for your Self Assessment tax return, there are several compelling reasons to consider using one:

      • Complexity: Tax regulations can be intricate, especially for self-employed individuals with various income streams or allowable expenses. Accountants help navigate these complexities, ensuring everything is compliant.
      • Time Savings: Self Assessment can be time-consuming. An accountant efficiently handles the process, freeing up your time to focus on your business.
      • Minimising Tax Liability: Accountants possess in-depth knowledge of tax allowances and deductions. They can identify potential savings, resulting in a lower tax bill.
      • Avoiding Errors and Penalties: Even small mistakes on your Self Assessment return can result in penalties from HMRC. An accountant can provide peace of mind, knowing your taxes are correctly filed.
      • Stress Reduction: Handling your own taxes can be stressful. Accountants shoulder the burden, giving you confidence that your financial obligations are well-managed.

    Accountants in Chester

    If you’re based in or around Chester and considering using an accountant, here are some benefits of working with a local firm:

      • Understanding Local Nuances: Local accountants may have better insights into specific tax situations impacting businesses within the Chester area.
      • In-Person Availability: Face-to-face interactions can sometimes be easier for discussing complex financial matters.
      • Supporting the Community: Using a local accountant helps support the Chester business community.

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